This Policy reflects our effort to maintain efficient service while respecting the privacy of those who visit the Site, correspond electronically with DC-AAPOR, or otherwise use the Services.
The definition of the term “personal information” or “personal data” varies under applicable law. As used herein, the terms “personal information” and “personal data” refer in general to information that can identify, relate to, describe, and could reasonably be associated with a particular individual or household. This definition includes information such as your name, email address, and phone number. It can also include demographic information, IP addresses, and other unique identifiers which may be linked to you.
DC-AAPOR is committed to keeping your e-mail address confidential. We do not sell, rent or lease to third parties the emails of members, meeting attendees or anyone else with whom we conduct business.
PLEASE READ THIS POLICY TO UNDERSTAND HOW YOUR PERSONAL INFORMATION WILL BE TREATED AS YOU MAKE USE OF THE SERVICES. BY VISITING THE SITE, USING THE SERVICES, OR SHARING YOUR INFORMATION WITH DC-AAPOR, YOU AGREE TO THE TERMS OF THIS POLICY.
Information We Collect
In Communications with Us and Online
In connection with your use of the Site and other Services, we may collect certain personal information that you provide to us, including, but not limited to, your name, demographic information (such as your age, education, and income), employer’s name, address(es), telephone and fax number, e-mail address, and credit card information. In all such cases you will know what information we collect because you provide it to us directly.
Please note also that if you choose to engage with us via social media, we will have access to any information available via your social media profile. Otherwise, the collection and processing of your personal information via social media is subject to the privacy policies of the applicable social media platforms. We strongly encourage you to review those policies.
Through Registration and Order Forms
In order to enroll or register in a program, attend DC-AAPOR events, meetings, or conferences, or request Services, you may be required to fill out a registration or order form and provide personal information which we will use to process your registration or order.
In certain circumstances, a program accessed through the Site may be jointly sponsored or co-sponsored with other organizations, and registration may or may not be handled by DC-AAPOR. Please note that DC-AAPOR is not responsible for the privacy practices or policies of these other organizations (or their use of your personal or other information) and hereby disclaims any liability or responsibility in connection therewith.
Cookies and Log Files
You can find more information about cookies, browser settings and cookie deletion on http://www.allaboutcookies.org/.
How We Use and Share Your Information
As a general matter, we use your information to provide you with the Services and any other requests that you submit to us. Specifically, we may use and store such information in order to: (i) notify you of official DC-AAPOR business; (ii) provide a Service you requested; (iii) secure your membership status; (iv) complete your online donation; (v) analyze, evaluate, and improve member and prospective member needs and interests; (vi) alert you of DC-AAPOR news, activities, courses and programs, and other Services; and (vii) complete any other legitimate and lawful business purposes, including sharing member lists, financial reports and reports on Chapter activities with the national AAPOR organization.
Personal information may be given to a third party service provider, subject to confidentiality restrictions, in order to complete a specific business transaction on behalf of DC-AAPOR. By way of example, and without limitation, we may share your information with (or you may provide your information directly to) third parties who assist us with event registration or with our member surveys. Contact information from inquiries received by DC-AAPOR may be shared with DC-AAPOR members to provide a Service, satisfy a question, or develop a prospective business relationship.
Please also note that your name and information may appear on registration or attendee lists distributed to other attendees and third parties at DC-AAPOR events, meetings and conferences. DC-AAPOR may also provide annual meeting sponsors and exhibitors with attendee names, and email addresses. Attendees maybe granted access to a list of the names, institutions, and countries of other registered attendees.
Otherwise, we may disclose personal information to the proper authorities if we become subject to a subpoena or court order, or if we are otherwise legally required to disclose such information. We also may use and disclose information about you to establish or exercise our legal rights, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person. If all or part of DC-AAPOR is merged or otherwise transferred to another entity, we may transfer the personal information you provided to us to such entity as part of that transaction.
There may be links to other websites on the DC-AAPOR Site. Please note that DC- AAPOR is not responsible for the privacy practices or policies of those other sites and hereby disclaims any liability or responsibility in connection with such linked sites.
Online registration and information such as credit card numbers will be secured using a commercially accepted method of encryption. However, while we employ reasonable security measures to protect your personal information, please be aware that no method of electronic transmission is completely infallible, and we cannot guarantee its absolute safety. If you become aware of any breach of Site security, please contact us immediately.
We will retain your information for as long as necessary to fulfill the purposes for which we collected it and as permissible by applicable law. To determine the appropriate retention period for information, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure of your information, the purposes for which we process your information and whether we can achieve those purposes through other means, and the applicable legal requirements.
We do not knowingly collect or maintain personal information on the Site from persons under 13 years of age, and no part of the Site is directed to persons under 13. If you are under 13 years of age, then please do not use or access the Site or any other Services at any time or in any manner. If we learn that personal information of persons less than 13 years of age has been collected, we will take the appropriate steps to delete this information.
Do Not Track
Because there is no commonly accepted response for “Do Not Track” signals initiated by browsers, we do not presently respond to them.
Updating Personal Information and Participation
You may contact DC-AAPOR as set forth below to update your personal information, or to opt-in to or opt-out of any Service at any time. We will provide opt-in and opt-out opportunities as applicable to the Service being offered.
Information for Individuals Outside the U.S.
If you are visiting the Site or otherwise using the Services from the European Economic Area (EEA) or other regions with laws governing data collection and use that may differ from U.S. law, including without limitation Canada, please note that you are transferring your personal data to the United States, and by providing your personal data, you consent to that transfer.
If you are a data subject in the EEA, you have the right to access, rectify, or erase any personal data we have collected about you through the Services. You also have the right to data portability and the right to restrict or object to our processing of personal data we have collected about you through the Services. In addition, you have the right to ask us not to process your personal data (or provide it to separate entities to process) for marketing purposes or purposes materially different than for which it was originally collected or subsequently authorized by you. You may withdraw your consent at any time for any data processing we do based on consent you have provided to us.
Individuals in the EEA may exercise their rights by contacting us as provided below. We may request specific information from you to help us confirm your identity and process your request. If you would like to submit a complaint about our use of your personal data or response to your requests regarding your personal data, you may contact us or submit a complaint to the data protection regulator in your jurisdiction.
We will not process your personal data unless we have a lawful basis for processing. Our lawful bases include where: (a) you have given your consent to our processing for a specific purpose; (b) processing is necessary for the performance of a contract with you or to comply with a legal obligation; or (c) processing is necessary for the purposes of the legitimate interests pursued by the DC-AAPOR or a third-party controller, including our clients.
Should any changes be made to this Policy, we will post them on this page with appropriate explanation. Your continued use of the Site or any other Services indicates your acceptance of those changes.
If you have questions, please contact us at:
455 Massachusetts Ave. NW, Suite 303
Washington, DC 20001